You can also see the Project Evaluation Template. Project Technical Design Document Template ec. Any person working under an agency, organization or company is free to use documentation templates. Even people from school or any academic institution can use the project documentation techniques to keep their organizing skills going.
Things are organized in the best way. You can make your clients happy by clearing their doubtful minds. You can make alterations and modifications for your project schedules whenever you want.
You can find an equal distribution of work between all employees. A schedule is fixed so that your work is not delayed. They are easily printable and are available in all possible formats. Any complaints or criticism for our documents shall be considered openly and alterations can be done without much hassle.
As the name suggests, user documentation is created for product users. However, their categories may also differ. So, you should structure user documentation according to the different user tasks and different levels of their experience. Generally, user documentation is aimed at two large categories:. The documentation created for end-users should explain in the simplest way possible how the software can help solve their problems.
Such user instructions can be provided in the printed form, online, or offline on a device. Here are the main types of the user documents:. The complete manual includes exhaustive information and instructions on how to install and operate the product. It lists the hardware and software requirements, detailed description of the features and full guidelines on how to get the most out of them, example inputs and outputs, possible tips and tricks, etc.
The troubleshooting guide gives end-users information on how to find and resolve possible issues that might arise when using the product. For a detailed overview, check our article dedicated to user documentation. Some parts of user documentation, such as tutorials and onboarding, in many large customer-based products are replaced with onboarding training.
Nevertheless, there are still complex systems remaining that require documented user guides. User documentation requires technical writers to be more imaginative. Online end-user documentation may include the following sections:.
Written in plain language with visual materials and step-by-step instructions included, user guides can become a powerful marketing tool and increase customer satisfaction and loyalty. Besides, to provide the best service for end-users, you should collect your customer feedback continuously.
The wiki system is one of the more useful practices. It helps to maintain the existing documentation. You can create your wiki pages using a wiki markup language and HTML code.
Usually, administration docs cover installation and updates that help a system administrator with product maintenance. Here are standard system administrators documents:. Process documentation covers all activities surrounding product development. The value of keeping process documentation is to make development more organized and well-planned. This branch of documentation requires some planning and paperwork both before the project starts and during the development.
Here are common types of process documentation:. Plans, estimates, and schedules. These documents are usually created before the project starts and can be altered as the product evolves.
Reports and metrics. Reports reflect how time and human resources were used during development. They can be generated on a daily, weekly, or monthly basis. Consult our article on agile delivery metrics to learn more about process documents such as velocity chats, sprint burndown charts, and release burndown charts. Working papers. The majority of process documents are specific to the particular moment or phase of the process. As a result, these documents quickly become outdated and obsolete.
But they still should be kept as part of development because they may become useful in implementing similar tasks or maintenance in the future. Also, process documentation helps to make the whole development more transparent and easier to manage. The main goal of process documentation is to reduce the amount of system documentation. In order to achieve this, write the minimal documentation plan. List the key contacts, release dates, and your expectations with assumptions.
Product roadmaps are used in Agile software development to document vision, strategy, and overall goals of the project. Roadmaps are used as process documents to keep the course of development in sync with initial goals. Depending on the type of product roadmap, it can express high-level objectives, prioritization of tasks, the sprint timeline, or low-level details.
A strategic roadmap is a high-level strategic document, that contains overall information on the project. Strategic roadmaps usually state a vision and long-term goals.
In the case of agile product development, a roadmap can be arranged in themes. Themes are multiple tasks that a team must complete and are somehow connected.
Grouping the information around the themes makes a roadmap highly flexible and updatable, which is a great fit for sprint-based development. The best advice concerning strategic roadmapping is to include only important information.
Otherwise, you risk turning your roadmap into a clumsy scheme, difficult to both understand and maintain. Source: productplan. A technology roadmap or IT roadmap is a low-level document that describes technical requirements and the means of technology implementation. IT roadmaps are quite detailed. They contain the information on each deliverable, explaining the reason for such a decision.
Source: hutwork. A release plan is used to set strict time limits for releases. A release plan should focus on the actual deadlines without specifying release details. It is highly recommended to use roadmap specific tools to create your own roadmaps.
Online tools like Roadmunk provide various templates for product roadmaps, allow quick editing, and provide easy sharing across all team members. Keep in mind, that a roadmap, depending on its type, can be a product document that states requirements.
It also describes the process and guides your team through development. There are countless collaborative tools for software development teams. Those can help to state requirements, share information, and document features and processes:.
As software documentation is easier to be used on the web, it has to be created in a proper format. Markup is used on GitHub and Reddit, and basically everywhere for web-based documentation.
So, here are some Markdown editors that can be useful for creating documents for your project:. Most roadmapping tools provide templates for different roadmaps to let you start working with this document right away.
Basically, all the tools offer free trials and paid plans with differences in templates, number of roadmaps, and people you can share them with. The most popular tools for user experience design are prototyping tools that help create sketches, mock-ups, wireframes, and interactive prototypes:.
The process of creating API documentation is most often automated. Programmers or tech writers may write the documentation manually or use API documentation generators:. Professional tech writers often use specialized software for creating high-quality tech documentation.
Such tools are called content management systems , or CMSs, and allow for easier building, organizing, and managing various documentation. Test Policy Company Level Document A high-level company level document describes the principles, approach, and major objectives of the organization regarding Testing. Test Strategy Template Table of Contents 1.
Business Requirements Specification Table of Contents 1. Software Requirements Specification Table of Contents 1.
System Test Plan A document describing the scope, approach, resources, and schedule of intended activities. Requirements Traceability Matrix This is the document that connects the requirements to the test cases.
Test Scenario An item or event of a component or system that could be verified by one or more Test cases. Test Case A set of input values, execution preconditions, expected result, and execution postconditions developed for a particular objective or Test condition.
Test Data Data that exits before a test is executed and that effects or is effected by the component or System under test. Defect Report A document reporting of any flaw in a component or system that can cause the component or system to fail to perform its required function. Test Summary Report A document summarizing testing activities and Results. One person might be a source code and html expert, while another might know everything about usability, wireframes and UML diagrams.
Effective software documentation means that team members can bring their top skills to the table and fill in their knowledge gaps by referring to others' contributions. Save time in your next software development process and take advantage of Slite's free software documentation template. We're passionate about helping teams collaborate and produce incredible work together.
Don't waste time sifting through files and wikis to find lost Excel sheets, Microsoft Word documents and screenshots. Keep all the essential information you need in one place by customizing our templates to meet your needs.
They're free, look great and are easy for anyone to use. If you're ready to go, take these first steps towards assembling excellent software documentation. Begin by:. Think of your audience as your home page: you have to start from there.
Determining whether you're producing documentation for users, developers or both from the get-go is absolutely key. Agile practices are a popular approach to software documentation and provide helpful guidance if you're just getting started. Software documentation should be comprehensive, but avoid including anything that isn't absolutely necessary.
Be strategic. Consider what kind of documentation you've used so far and whether or not it was helpful in your development process.
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